Free Invoice Templates Customize in Word, PDF & Excel


customer invoice

Sending out good invoices can mean your company gets paid by more customers, so invoicing is very important for small businesses or people offering services. With QuickBooks Online Accounting Software, you can automate your invoicing process, save time, and ensure accuracy. Further, you can schedule and send invoices to your regular customers.

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  • You can even enable invoice scheduling or recurring payments to give yourself greater flexibility when it comes to sending invoices.
  • If you’re having trouble designing an invoice, or just want to shake things up, choose one of the pre-made templates above and get started with redesigning your invoices today.
  • Hourly rate invoices can be used the same way standard invoices are, except you’ll enter hours and price per hour instead of quantity and price per unit.
  • This reference number establishes a paper trail of information for you and your customers’ accounting records.
  • If you’ll accept payment in portions or in some sort of payment plan, specify this clearly.

Provide customers with a detailed list of the items, services, or quantities delivered. Use up to two custom fields to provide additional details to your customers, like your terms of service, cancellation policy, or any other personalized message. Customers in the EU pay VAT at the time of purchase for each product or service they buy, and the specific VAT varies based on the member state.

Professional Invoice Design: 28 Samples & Templates to Inspire You

customer invoice

Save your details in the Dashboard so you’re not starting from scratch with each invoice. Due to the large number of items and dollar amount of each transaction, wholesale business owners can greatly benefit from being precise on every invoice. However, there’s no denying the fact that invoice templates make things a lot easier. If you don’t know where to start, or don’t have time to draw up your own invoice, a template can be an easy way to create a professional invoice. Run your business more effectively with custom invoice templates, project folders, milestone-based payment schedules, and multi-package estimates.

customer invoice

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Stripe’s intuitive APIs and clear documentation make it easy to automate your invoicing workflows, and easy to iterate as your business grows and changes. On average, your customers will pay 3x faster when paying with Apple Pay or Google Pay. In this article, we’ll take a look at some recommendations for what you should include on your invoices and some invoice examples that will work for every kind of business. Depending on the nature of your work, you may have to include taxes in your transaction. List the percentage tax you’re adding and how much that percentage adds up to.

Choose a professional invoice design

Perhaps one of the most essential things to bear in mind when writing and sending an invoice is to pay close attention to detail. It’s better to spend more time double-checking details at this stage, than spending precious time and money trying to fix errors later on. An advance payment confirms the client’s commitment and offsets the possible loss to the business if the customer suddenly Navigating Financial Growth: Leveraging Bookkeeping and Accounting Services for Startups cancels the project. If you are involved in a long-term project, you may choose to send invoices in advance requesting payment upfront to cover the cost of materials required for the project’s completion. Display specific tax rates and fees applied to purchased items and services. You get paid in full immediately, while they pay four interest-free installments over six weeks.

As we mentioned before, organized invoices have strong legal and tax benefits as well. If a product or service you offer ever remains unpaid or the payment is disputed, the invoice can be your evidence of a job well done. Service-based businessesFor service-based businesses such as consulting firms, marketing agencies, and freelancers, invoicing often occurs after the services have been delivered.

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If you want to see how we can benefit your business and streamline your invoicing process, get in touch with our representatives to start the demo today. Creating an invoice should be a simple process once you have established an effective routine using templates best suited for your needs. While sending an invoice via email as a PDF attachment is a common practice to prevent fraudulent manipulation, it may not be the most efficient way. Your clients likely have their own preferences when it comes to issuing payment, so you’ll want to consider which methods will be easiest and safest for them to use. Think about how easy it is to accept the payment methods you’re considering. Including accurate dates will ensure your customers know exactly when you completed work for them or sold them certain goods and when the invoice has been issued.

Best practices—and mistakes—when sending invoices

Additionally, invoices can help you protect your company in the event of an audit, as they help to create a paper trail. Detailed invoices will show the taxation department in your country exactly where your money came from should they question your tax returns. These ancient cuneiform tablets don’t bear much resemblance to the invoices we have today, with logos and account numbers, but the same information is conveyed. There’s something about yellow that makes a document friendlier.